Compile and check the email

• Mailchimp → Campaigns → “Replicate” (under “View Report” dropdown menu) the most recent “… Events via Portal” campaign
• Rename to correct Year, Month and remove “(copy 01)” from title
• Confirm “To” is “1 recipient” (your, or whoever is testing this for you)
• Edit subject’s emoji, month, year
• Edit “Email Link” to remove junky suffix hash, simplify like “2025-june-events-general”
• Click “Edit Design” on preview panel to right
• approve submitted events on form responses sheet (private)
• scoop up non-submitted items from other newsletters, Eddington marketing site, Storey’s Field Centre
• get html from this page for full calendar and feature snippets of your choice.
• add Portal notices, provided in advance by Irene if you remind her.
• Send Mailchimp’s “Preview” to yourself and then forward to a hardy crew of eagle-eyed testers.

Compile the email

• Send the campaign to yourself only (not via Mailchimp’s “Preview” - the links in those are temporary)
• Get the raw version of this email (in Gmail hit “…” top right and “Show Original”, Ctrl+a, Ctrl+c the whole of the new window)
• Paste into “Raw mailchimp output to Resisense input re-formatter” below
• Hit “Reformat” button then copy output from second box
• Paste into text editor and save as “newsletter-[month]-test.txt”
• Email to Irene @ Portal Irene.Wong@admin.cam.ac.uk and ask her to do a test-send via ResiSense, attaching the .txt file you just saved and specifying the subject “TEST [The actual subject from Mailchimp]” and specifying to send only to you.
• If there’s an issue with the message when Irene sends it to you through ResiSense (or you want to edit or add content) you have to do it in this file, else start again from the top of this list.
• If the email from Irene looks good, ask her to do a general send, attaching “newsletter-[month]-final.txt”, specifying the non-test subject and that it’s to go to everyone

Prepare the non-Portal version of the email

• Replicate the above campaign
• Rename it to “[Year] [Month] Events via Mailchimp”
• Change the “To” section to “Segments” → “Newsletter Subscribers”
• Edit “Email Link” to remove junky suffix hash, simplify like “[YEAR]-[MONTH]-events-subscribers”
• Click “Edit Design”
• Replace the contents of the top grey box with the following raw html (hit “<>” button to edit):

• Delete the grey header bar for Portal Notices and the following box section where the notices live (these are not relevant to non-Portal subscribers)
• Once Irene has sent out the email to all residents on the Resisense list, send this second campaign to the ERA Mailchimp subscribers.